We are seeking a Data Entry Clerk to join one of our clients here in OKC. This role will support the estimating department by maintaining project documentation, ensuring data accuracy, and assisting with bid-related administrative tasks.
The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, deadline-driven environment. This is a great opportunity for someone with strong administrative or data entry experience who is comfortable learning new software and working with detailed documentation.
Responsibilities
- Organize, maintain, and track bid-related documents and project records.
- Manage document control processes to ensure information is accurate, accessible, and properly maintained.
- Archive inactive project and bid documentation while keeping current records organized.
- Distribute bid invitations and requests to subcontractors through BuildingConnected and other designated platforms.
- Enter quantity takeoffs and estimating information into PowerFab accurately and efficiently.
- Review data entries for completeness, accuracy, and consistency.
- Assist estimators with document management, data entry, and administrative support.
- Maintain accurate estimating records within company software systems.
- Communicate with internal teams and external subcontractors as needed.
- Perform additional administrative and project support duties as assigned.
Qualifications
- Minimum of two (2) years of experience in data entry, document control, administrative support, or a related field.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple tasks and prioritize work effectively.
- Comfortable learning and utilizing new software platforms and technology.
- Strong problem-solving and decision-making skills.
- Ability to work independently while meeting established deadlines.
- Reliable, professional, and self-motivated.
- Ability to maintain accuracy while working with large volumes of data and documentation.
- Experience in construction, estimating, manufacturing, or another project-based environment is preferred.
- Experience with estimating, bidding, document control, or project management software is a plus.