We are seeking a detail-oriented Equipment & Supply Level 1 Specialist to oversee the coordination of information, inventory, and processes for the Tool Crib and Maintenance tracking systems. This role helps ensure departments have timely access to well-maintained tools, equipment, supplies, and consumables while supporting purchasing, vendor coordination, inventory management, and maintenance scheduling.
Key Responsibilities
- Maintain and track tools, equipment, parts, supplies, and consumables using Tool Crib and CMMS software
- Issue parts and consumables and accurately record transactions in the appropriate tracking systems
- Maintain Tool Crib and CMMS records to reflect current manufacturing inventory
- Receive new tools, equipment, and consumables and enter them into the tracking system
- Update CMMS records to reflect completed maintenance and work performed
- Maintain current Certificates of Insurance for active service vendors in compliance with Safety Department requirements
- Update required documentation for various departments
- Coordinate with Maintenance & Supply regarding equipment and service scheduling
- Communicate with vendors to obtain quotes for supplies, equipment, and components
- Generate and process Purchasing Material Requisitions
- Coordinate purchase requests with the Purchasing department and vendors
- Work with Receiving to confirm and inspect purchased items upon delivery
- Confirm requisitions and invoices to ensure payments have been processed
- Communicate with internal departments and outside vendors by phone and email
- Coordinate interdepartmental updates regarding maintenance schedules and tasks
- Assist with documentation related to outside vendor services
- Process paperwork, including scanning, filing, and emailing documentation
- Support the team with ongoing inventory management and maintenance needs
- Follow all company safety procedures and participate in required safety training
- Perform other duties as assigned
Qualifications
- High school diploma or equivalent required
- 1+ year of relevant experience preferred
- Ability to learn and manage new database and tracking software
- Experience or ability to operate a CMMS (Computerized Maintenance Management System)
- Basic knowledge of tools, supplies, equipment, and inventory practices
- Previous experience handling inventory, tools, equipment, or supplies is a plus
- Strong customer service and communication skills
- Excellent written and verbal communication skills
- Ability to coordinate information between Maintenance & Supply and other departments
- Proficient with Microsoft Outlook
- Experience with Microsoft Word and Excel is a plus
- Knowledge of SQL (Structured Query Language) is a plus
- Ability to use computers, company email, and company-issued smartphones
- Ability to communicate professionally through phone calls, email, and text messages
- Strong attention to detail with the ability to identify paperwork and documentation errors
- Ability to follow verbal and written instructions
- Valid driver’s license required
- Ability to drive a company vehicle required
- Ability to travel between multiple buildings and work in various weather conditions
- Ability to operate a golf cart preferred
- Forklift experience is a plus
- Ability to wear required Personal Protective Equipment (PPE), including safety shoes, hearing protection, and safety glasses