Titan Professional Resources is seeking a Legal Executive Assistant to support one of our clients. This position provides high-level support across transactional matters, real estate and litigation processes, and executive operations. The ideal candidate is highly organized, detail-oriented, and able to manage multiple deadlines while working closely with attorneys, firm leadership, and the Board of Directors.
Legal Executive Assistant Responsibilities
- Draft, revise, and proofread correspondence, memoranda, legal documents, transactional materials, real estate documents, and regulatory filings.
- Support transactions from inception through closing by maintaining checklists, preparing closing binders, tracking documents, and coordinating execution and closing deliverables.
- Prepare and file documents with courts, county clerks, Secretary of State offices, and other governmental agencies, including SEC filings through EDGAR.
- Maintain accurate and organized electronic and physical client files.
- Conduct conflict checks and assist with legal and public records research.
- Manage attorney calendars, meetings, travel arrangements, and client-facing activities.
- Support real estate and litigation matters, including condemnation, quiet title, probate, and related proceedings.
- Prepare and file pleadings and other court documents while monitoring deadlines and filing requirements.
- Coordinate service of process and track responses and case activity.
- Track hearings, filings, publication requirements, and other important litigation deadlines.
- Coordinate filings, recordings, and case-related expenses.
- Assist with preparation and delivery of final offer packages and track responses.
- Manage executive calendars, meetings, client development activities, and firm events.
- Coordinate Board and leadership meetings, retreats, and special initiatives.
- Prepare and distribute meeting materials and assist with meeting follow-up.
- Support the preparation and maintenance of attorney employment documentation, including offer letters, shareholder agreements, and separation materials.
- Maintain strict confidentiality when handling executive, Board, personnel, client, and firm matters.
- Perform additional duties and projects as assigned.
Legal Executive Assistant Qualifications
- Associate degree in Legal Studies or a related field with at least 1 year of relevant experience, or 3+ years of relevant experience.
- Previous experience in a legal office, law firm, or similar professional environment.
- Knowledge of local, out-of-state, and federal court documentation, filing procedures, and deadlines.
- Experience with electronic and paper court filing systems.
- Notary experience or certification is preferred.
Required Skills
- Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills.
- Advanced proofreading, document formatting, and Microsoft Word skills.
- Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
- Experience with legal software and document management systems such as NetDocuments, Elite, PACER, OSCN, SEC/EDGAR, or Secretary of State filing systems is preferred.
- Strong attention to detail and commitment to accuracy and quality control.
- Ability to quickly learn new software applications and filing systems.
- Ability to work independently while collaborating effectively with attorneys, paralegals, administrative staff, and leadership.
- Professionalism, discretion, and sound judgment when handling confidential information.
- Strong client-service skills and the ability to support the needs of attorneys and practice groups.